Business, Career, Tech/Software

How to schedule an email in outlook: simple step-by-step guide

How to schedule an email in outlook

Image via: Pexels

We outline how to schedule an email in outlook with a simple step-by-step guide and expert tips to optimize your Outlook email system easily.

There are many reasons why you would want to know how to schedule emails in outlook. Maybe you want your email to arrive by a specific time, so it will be at the beginning of the inbox in a user’s inbox. Sometimes you may have too many contacts and too little time. These are the days that benefit most from automated technology. You can write an email and have Outlook send it a week later. You can do this in Outlook by scheduling your messages.

Before we go any further, we need to take some precautions. First, sending an email message at any given time doesn’t guarantee that it will get to the recipient’s inbox at that time. There are many steps between you sending an email, and the email will show up in someone’s inbox. How to block emails on iPhone and iPad: iOS, iCloud, Gmail, Outlook

In general, you can expect a message sent at 8:30 a.m. to be in someone else’s inbox within a minute or two. However, do not trust the critical delivery. The second approach is that this only works for the desktop Outlook client and not the Outlook web app. How to create an email group in Outlook 2013, 2016 and 2010

Here is a guide on how to schedule an email in Outlook. It doesn’t take more than a few steps. Write the message, select the date, and let the software do the rest. If you want to change anything before you leave the email, you can do so just as easily. Let’s dwell on that in a little more detail. How to use email etiquette correctly: the 4 basic rules

How to schedule an email in Outlook: 3 steps

  1. Create a new email in Outlook

Start Outlook and click the New Email button . Write your message as usual, add recipients and everything else add what you want. What is in the email does not affect the late delivery of Outlook.

Alternatively, you can compose the email after you’ve scheduled it. Which way you do this is entirely up to you. However, put some effort into planning your moves, be it for personal or professional use.

At the end is worth it , a five-year goal plan and tools to support it as OneNote and Trello set up . And your emails are a great place to start.

  1. Schedule and manage your email

When you’re ready for the next step, go to the Options tab and click the Delay Delivery button. As suggested above, this is active and available whether or not there is anything in your email.

How to schedule an email in outlook

The button opens a window with lots of fun options. If all you’re concerned with is how to schedule an email in Outlook, skip straight to the Delivery Options section .

Check the box next to the Not Before Shipment command , and then set the date and time. Finally click Close and Outlook will save your settings.

Other delivery and management tools

Additional options in the Delay Delivery window can make your automated emails even more efficient.

How to schedule an email in outlook

You can set an expiration date so that the system no longer has to process emails after the project deadline, for example.

If you work in a team and all email is saved in Outlook, you can send the replies to your email to a specific person.

Other administrative settings include the ability to request delivery and read receipts. You can even mark an email as confidential and encrypt it to keep the interaction secure.

Outlook’s ability to schedule emails is one of the many hidden and handy features to discover . They can help you get the most out of Microsoft software and increase productivity.

  1. Submit your email

When everything is in place, hit Send and Outlook will schedule the email. To be precise, it is in the Outbox folder of your account shifted to which you can access from the sidebar.

How to schedule an email in outlook

The folder contains all of your timed interactions, sorted by date, importance, topic and more. You can also search them for unread, flagged and mentioned emails.

To make changes, just go back into the email and adjust whatever you’d like. After sending, you will find interactions in the ” Sent Items ” folder .

Best practices for scheduling an email in Outlook

There are several factors that can affect the system’s performance. First of all, you can’t send automated email in Outlook without internet. So make sure your connection is good and working when needed.

Second, current software is best. In addition to missing new features, an old version of Outlook can cause problems connecting to the Internet or synchronizing data, for example. Such disturbances make your work difficult.

Also be aware of common technical problems. Often times, emails get stuck until you manually select Send / Receive .

This is usually the case if the option Send immediately when connected is not activated in the advanced settings of Outlook. Microsoft explains the cause and solution further.

Finally, be careful with your planning. First, check that your computer’s date and time are correct. Also consider factors such as the time difference, holidays, and the wording of the late email, especially if you are planning it for the next month.

Optimize your email system

It is important to build a practical and comfortable workflow for yourself. The automation takes a lot of pressure off your shoulder. At the same time, it helps you expand your vision and business plan beyond the present and how much you can do.

Scheduling an email in Outlook is the least modern solution. Save precious seconds with intelligent software that helps with everything from writing emails quickly to assigning tasks to the right people. Don’t be afraid to explore your options.

Good to know:

If you work with Office 365, this Outlook tip also works when your PC is off, otherwise Outlook must be open. If your PC is off at the time of sending or you are offline and do not open Outlook until later, then your e-mail will only then be sent automatically. How to write a cold email for job applications