Guides you in how to block emails on iPhone and iPad using different email clients: iOS, iCloud, Gmail and Outlook.
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First, we’ll see how to block emails from spammers and other unwanted contacts. Secondly, we will see how you can disable notifications to minimize applications that email distractions. Finally, we will give you instructions to completely block access to email apps and other applications on the Apple iPhone and iPad (a useful scenario if you temporarily lend the phone to family members, friends, or acquaintances).
How to block emails on iPhone and iPad: blocking spammers and other unwanted contacts
It’s not hard to block spam emails or unwanted contacts on iPhone. In general, it is sufficient to block the sender with the e-mail application you are using or to configure the custom filters with the Web. Below we will give more detailed information for how to block emails on iPhone when using the email services from Gmail, Outlook and iCloud.
How to block emails on iPhone and iPad: iPhone Mail / iCloud
Regardless of the e-mail provider you use, messages received by spammers can quickly be set up to be moved to the spam folder.
IPhone/iPad mail application
- First, launch the E-mail application (the envelope icon) and tap an email from the user you want to block.
- When the message opens, click on the sender’s name in the ‘From’ field right at the top.
- A menu will open up, offering you a lot of options. Click on the one that says ‘Block this Contact’.
And that’s it! Future messages from that sender should be automatically sent to your Junk folder. However, we have noticed that increasingly over time, Apple is still letting blocked contacts come through into inboxes. This is being mentioned strongly by Apple iPhone and iPad owners in the Apple consumer forums, and we expect Apple to take notice and fix this glitch in the very near future!
How to block mailing list messages
When it comes to mailing list messages, you can use another great mail feature: after you select the email in question, a banner should be displayed with notice of your membership in the mailing list.
To Try to disable it, you can click Delete Address and confirm readiness to continue by clicking the ‘Continue’ or ‘Next’ or ‘Confirm’ button that appears immediately afterward.
Unfortunately, this technique does not guarantee 100% success because the auto-generated delete message (which is then sent to the specified address) may not be handled correctly.
How to block emails on iPhone and iPad: iCloud
If you use iCloud as an email provider and if you want to ensure that emails from spammers are immediately transferred to the Junk Bin, you must set it up on your computer, from the service’s official website.
- Press the button after you visit the iCloud Mail site and access the service (>) placed on the left under the heading ICloud Mail.
- After that, click on the Settings button ⚙ which is located at the bottom left to access the menu quick actions
- Click ‘Rules’… in the located menu options.
- Once the new screen is open, click Add Rule.
- Set the top drop-down menu for the sender it comes from and enter the email address in the text box immediately below ‘Block’.
- Finally, configure the following drop-down menu in the ‘Go to Trash’ or ‘Go to Bin’ item (depending on which version of iOS you are on)
- Activate the new rule by pressing the Save button.
In case of doubt, you can quickly remove the set rules by pressing the Settings button accordingly and clicking the Remove button that appears on the screen.
How to block emails on iPhone and iPad: Gmail
If you manage email with the Gmail app for iPhone,the steps for how to block an email address on Gmail received from a specific sender is extremely easy! The steps for how to block on Gmail on the iPhone or iPad work largely the same as blocking the emails using the iPhone email client.
- First, launch the app and tap any message received by an unwanted user;
- Then locate the button located next to the name of the sender (usually to the right of the Reply button), click the point ‘Block (name of the sender)’ placed in the suggested menu and voila! From this point on messages from the blocked sender are automatically moved to the spam folder.
- In some cases, you can use an even simpler method to block messages from receiving a newsletter: Open one of the relevant emails and locate the link ‘Unsubscribe’ which is located above and respond ‘yes’ to the displayed alert window. This should stop you receiving messages from that service.
Using Gmail web version
As another way for how to block Gmail emails — and how to block spam emails, particularly — you should also note that if the email sender you are blocking is trying to send you malicious, phishing or scam emails, you can also right-click on the three dots icon (…) at the top right, and then click on ‘Report Phishing’. This moves the sender to your Junk folder and also alerts Google to check out the sender’s emails and possibly prevent them from using the system.
Alternatively, as another strategy for how to block emails on Gmail, you can block the receipt of e-mail from a sender by setting it to block filters; That is, the “rules” by which the relevant messages can be moved directly to the garbage (or in the spam folder). To do this, however, you need to go through Gmail web version for systems and settings.
- First start Safari (or any other browser you want), connect to the page https: //mail.google.com and sign in to Google if necessary by entering your credentials.
- Once this is done, press the ‘hamburger’ button (☰) to open the options.
- Scroll down at the top left of the displayed page and click on the link ‘Desk’ placed in the option ‘See Gmail in’.
- At this point tap the link to start creating your new rule.
- Create a filter: Once the new page is loaded, enter the email address of the user you want to block into the field, press the ‘Next Step’ button and select the check box next to ‘Remove’.
- Finally, decide whether to apply the filter to existing conversations and press the ‘Create Filter’ button to make it operational.
If in doubt, you can remove the configured filters in the same way: After accessing Gmail for the desktop as shown above, tap the Settings link and on the Filters map identify the filter you want to remove (which unlocks the sender) and tap the ‘Delete’ button.
How to block emails on iPhone and iPad: Outlook
Unlike Gmail, the Outlook application does not provide a quick way to block all emails received from a specific sender. To follow the steps for how to block emails on Outlook, it must be run from the desktop version of the service’s website, which you can access Safari for iPhone or any PC browser.
If you want to set up the blocking directly on your iPhone, please connect to the Websitelook.com and your email address by entering the relevant information in the registration form (if necessary).
When you can view your mailbox, press the ‘Share Safari’ button, located below (the square with up arrow)and select the option ’request desktop site‘ from the suggested options available.
If you want to operate from a PC, all you need to do is connect to the Outlook website and sign in by entering your email account credentials.
- At this point, the steps are the same:
- On the left side of the screen, open one of the emails from the sender you want to block.
- After loading the message, tap the Junk Mail option.
- Select the item ‘Block’ from the suggested menu at the top of the page and press the Accept button to block the sender of the email.
- From this point on, the user’s e-mail will no longer be displayed and will go straight to your spam folder.
If you’re working from your PC, you can also quickly create a rule to move emails received from a specific sender to another folder (e.g. junk).
- After opening one of the emails that the user received, click the three dots icon (…).
- Select the item next to your address from Create Rule from the suggested menu and specify the folder in which to “divert” the messages received by the sender in question in the appropriate drop-down menu.
- When you’re done, confirm the creation of the rule by pressing the Accept button and done.
How to block email notifications on iPhone and iPad
If emails are distracting you while you work, you can easily fix this by blocking notifications from the appropriate app from the iPhone settings menu. This way, you will no longer be distracted by relative notifications until you are ready to receive new messages.
- This is extremely easy: first access the iPhone settings by touching the Gear icon located on the home screen of the device.
- You then identify the email application/s for which you want to mute notifications in the suggested list and tap their names.
- To finish, click Notifications and configure the Allow Notifications from switch.
- Repeat for all e-mail applications installed on the phone.
- When you think it is appropriate to re-enable notifications, you can go to the Settings> (Mail App) section> Allow notifications and set in ON of the lever notifications.
- If you want to disable notifications only at certain times, you can use the function ‘Do Not Disturb’, always accessible from the menu settings of iOS.
How to block email apps: iOS 12 and later
Do you want to block and block all email apps that you have installed on your iPhone? Perhaps because you have loaned your phone to a friend or family member?
In this case, we suggest that you use the feature Usage Time introduced by Apple in iOS 12. This allows you to limit the useful life of the application and block access with a PIN.
- To do this, open the iPhone settings, press the option ‘Screen Time’ then press ‘App Limits’ and activate the “Add Limit” option.
- Then enter the PIN to block access to the restricted application (just follow the instructions on the screen).
- Once the PIN is set, you will be offered a menu of applications that you can add limits to.
- If you click on the ‘Productivity and Financial’ option, it will open up to a menu of apps you want to limit, and the Mail app is usually the first one in the list.
- Place the check mark next to the app (or other apps as well if you want), press the Add button and set the timer shown below to 0 hours and 1 min (Minimum possible).
- From this moment on, the symbols of the applications involved in the block are indicated by an hourglass.
- Finally, start one of the apps you want to block and wait a minute for the iOS lock to work.
Note: The productivity group also includes applications other than e-mails (e.g. computers, calendars, recordings,reminders and so on); If you want to allow access to some of the applications included in the blocked group, keep the block for applications dedicated to emails and go to Settings> Usage Life> Always Allowed and select them by pressing the (+) button next to each of them.
You can cancel the block by going to Settings> Usage Time> App Restrictions> Productivity and press the Remove Restriction button.
How to block email apps: iOS 11 and earlier
If you use a version of iOS earlier than 12, you can set blocks in apps only based on your target age.
- Go to Settings> General> Restrictions
- Click the Enable Restrictions element and write a 4-digit PIN to protect the configuration.
- At this point, click on the application attached to the constraint menu and place the check mark next to the type of application you want to use: 4+, 9+, 12+, 17+ or do not allow applications next to the article — to hide everything you have downloaded from the App Store.
Unfortunately, this method may not always be efficient: most email applications are age-rated at 4+. Therefore, they cannot be locked using the procedure described above.
In addition, such a restriction would continue to allow the application to run e-mail as a system application that has not been downloaded from the App Store.
Nathan James lives for gaming, and is a fan of everything from vintage Pong to the latest virtual reality games. He also loves to tinker with hardware in that never-ending search for more power and speed.