How to plan a childrens birthday party: stress-free guide

Childrens birthday party

This guide outlines the steps and ideas for stress-free planning of a childrens birthday party.

When you’re a parent, there’ll always be something you need to do for your children. Perhaps you’re currently seeking ways to maintain a germ-free kids’ room or planning a childrens birthday party.

Whilst the latter can be a lot of work, it can also be a lot of fun. In this article, we’ll provide you with a stress-free guide to planning the perfect birthday party for your child.

Planning a childrens birthday party

Choose The Right Venue

Here are a few things you should consider before deciding on a venue for a childrens birthday party:

  • Size – How many specific guests will you be inviting? Make sure the venue can accommodate everyone comfortably, and that there’ll be sufficient parking.
  • Location – Is the venue easily accessible for all of your guests? You don’t want anyone getting lost on the way to partyville!
  • Activities – What kind of activities will the venue have for the kids, or will it be suitable for the ones you’ll be personally organizing?

If you host a childrens birthday party at home it’ll save money but there could be breakages and lots to clear up afterward. If you go online in search of kids party venues you can access a selection of catering options and hire a party host, and purchase tables and balloons. There may also be treats for the grown-ups and party options featuring adventure, climbing, snow sports, and more.

Stay Within Budget And Send Invites In Advance

A budget is the total amount of money you have available to spend on a childrens birthday party. It’s important to know how much this is before you start planning because it’ll help you determine what you can afford.

If your budget’s small, you may want to consider having a modest party at home with fewer guests. You can also look for ways to save money on food and party equipment. If your budget’s larger, you may be able to splurge on some fun extras like a bouncy house.

There are a few key benefits to sending out invitations for a childrens birthday party early. For a start, you’ll have a better chance of getting your first choice of date and time. This is especially important if you’re planning your event during a popular party season.

Sending invitations early also allows you to give guests plenty of notice so they can clear their schedules and make arrangements to attend. Plus, it’ll make catering easier and will give you more time to plan other aspects of the party.

Select A Theme

By having a childrens birthday party theme, you can easily pick out decorations, activities, and even food that all fit together. There are endless possibilities when it comes to themes, but some popular ones for kids include:

  • Dinosaurs or superheroes
  • Princesses or fairies
  • Space or under the Sea
  • Farm animals or jungle animals
  • Pets or sports

You could alternatively base a childrens birthday party theme on a specific film (such as Frozen) or some famous TV characters. Ask your child if they have a preference, or speak to some of their friends’ parents for ideas. For some extra fun, you could even ask the kids to arrive in fancy dress to match the theme. Then you can give out prizes to the best-dressed kids.

Get Some Recruits

Planning a childrens birthday party can be overwhelming, especially if you’re doing it all yourself. But enlisting the help of friends, family, and other caregivers can make the process much easier. In turn, you’ll feel less stressed and will be more able to enjoy your child’s special day.

Here are some practical suggestions:

  • Ask a close friend or family member to help you with the logistics of the party, such as sending out invitations or handling RSVPs.
  • Ask someone who enjoys cooking to make a birthday cake.
  • Ask each parent to bring something specific for the buffet.
  • Ask someone to chaperone the party so you can relax and enjoy yourself.
  • Ask a parent to organize some games.
  • Ask several people to form a clean-up team once the party has finished.

Decorate The Party Space And Plan The Activities

The decorating process for a childrens birthday party can be as simple as blowing up some balloons and hanging them around the room or yard – or adding specific items to match your theme. If you want to get a little more individual, you can create your own decorations.

Pinterest is a great resource for DIY party decoration ideas. If you’re not crafty or don’t have the time to DIY, there are plenty of places where you can buy pre-made decorations (in physical stores or online).

Your activities will largely depend on the age of the birthday child and their guests. For younger kids, you could hire a professional entertainer or have someone lead some simple games and activities. Additionally, older kids can happen to prefer to just hang out with their friends and not have any structured activities. Alternatively, they’ll be happy watching a movie and eating pizza, or playing computer games and snacking.

Arrange The Food And Drinks

If you’re not using a professional caterer, make a list of all the items you’ll need for a childrens birthday party. This includes things like plates, cups, utensils, napkins, etc. Decide what kinds of food you intend to serve. Will you be making everything from scratch or ordering some items? You should ideally choose healthy options that kids will enjoy (fruits, vegetables, whole grain crackers, low-fat cheese, etc.). When sending out your invites, ask about any specific dietary requirements.

Set up a buffet-style table with all of the food and drinks so that kids can help themselves. Have plenty of water on hand so the children can stay hydrated. Keep the food and drinks in a cool place so that they don’t spoil. If you’re serving cake, make sure to have candles and matches ready.


Thanks to this handy guide you’ll have a more pleasant experience planning a childrens birthday party. You’ll enjoy greater peace of mind knowing you’ve organized everything and drafted in some extra help. In turn, your child will have the best day ever and you’ll have plenty of happy photos to mark the occasion.

Photo by Jay Chen on Unsplash

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