Business, Career

How to delegate work and manage your time efectively

How to delegate work

This guide outlines key areas that save you time when you know how to delegate work and better organize your time.

Do you feel like you’re always doing everything yourself? You aren’t alone. Most of us are not able to delegate or outsource the tasks we most dislike doing to free up time for ourselves. Whether it’s running an awesome business or spending time with your kids, in this article, you’ll learn some strategies for how to delegate work, saving time and energy to focus on what makes your life meaningful!

How to delegate work and manage time

When it comes to time management, the best thing you can do is learn how to delegate work effectively and say no without feeling guilty about it. It’s important to recognize that you don’t have to do everything yourself, and you don’t have to do everything for everyone else. You can delegate tasks or outsource work at a reasonable price if you’re willing to put in the time and effort needed to find a good fit. 

In fact, knowing how to delegate work is an integral part of time management. When you delegate tasks to other people, you free up time for yourself so that you can focus on what’s important. If you’re feeling overwhelmed with everything that needs to be done and doesn’t know where to start, look into hiring a virtual assistant or outsourcing work online.

Make a Task List

The first step in how to delegate work effectively is making a task list … looking at what you have to do and prioritizing the tasks. Do this by asking yourself:

  • What are the most important things that need to be done?
  • Which tasks can be put off for later?

Once you’ve sorted out your priorities, divide all of your work into manageable chunks, and work out who can do some of them for you if possible. This will help keep up motivation and save time for yourself by preventing burnout (which happens quickly!). 

Finally, if possible, try not to overload yourself all at once with too many tasks right off the bat, especially if they’re difficult ones. It’ll only lead to frustration, and you’ll likely quit early because everything feels overwhelming! 

Do the Most Important Things First

The most important thing you can do when trying to get things done is prioritize your tasks. The more important something is, the higher it should be on your priority list. You should always start with the most important task and work from there!

For example: let’s say you have a big project due tomorrow afternoon and several smaller ones due over the next few days (or weeks). If you start with one of the smaller projects instead of focusing on finishing the big task before anything else, you will likely miss your deadline!

This can be hard to do when you have a lot of things going on at once, but it’s an essential step to take. If you don’t prioritize your tasks, you’re likely to get overwhelmed and not accomplish anything!

Break Large Tasks Down into Smaller Ones

Once you have a plan for how to do the task, break it down into smaller tasks. This is helpful when working on something that seems like it will take forever. For example, if you need to organize your closet, don’t start by thinking about all the different ways of organizing your wardrobe and how long each would take. Instead, think about what needs to be done first: clean out all the clutter from inside your closet and remove all the clothes that are no longer in style or that don’t fit anymore. 

Then decide how you want to organize everything, so it makes sense for now and in the future: by color? By occasion? By owner? Once you’ve decided on an organizational method, focus on one thing at a time. Don’t try to do too many things at once! It’s better for your sanity (and less time-consuming!) if you focus on getting one task done well than trying to multitask and doing several things poorly!

Strategies for how to delegate work effectively

Hire a Virtual Assistant 

Hiring a virtual assistant is a great way to save time. A virtual assistant, or VA, as they’re called, can help you with tasks like organizing your calendar and email correspondence, responding to customer inquiries, and finding leads for your business.

Setting up an efficient workflow is key for how to delegate work if you’ve never hired a VA before. Asking your VA to do things without explaining how they should be done will result in mistakes that waste both of your time. Stay on top of your own work so that when you’re ready for something new, it’s easier for everyone involved. 

Hire Managers 

Hiring managers is one of the best ways for how to delegate work to free up your time for more important things, like playtime with friends and family. For example, a UHNW estate manager can look after your properties if you are in the real estate business. They work alongside you and a team of professionals to ensure your household keeps running smoothly.

A manager will be able to run your affairs efficiently and effectively. Additionally, given their expertise, they may even track potential problems before they arise, giving you a chance to tackle the issues without having to disrupt your daily life. 

Give Yourself a Break Every So Often

You’ll be more productive if you take a few minutes for yourself every once in a while, even if it’s just a quick walk around your neighborhood or something else that doesn’t involve stressing over what needs to be done next. Taking breaks will help you stay relaxed and less stressed about work, which is also good for your health! Plus, taking little breaks from time to time will give you an opportunity to think creatively—which can lead directly to more productivity down the road. 

Final words

We hope we’ve given you some great ideas for getting more done faster and saving your time for something fun. You might even be surprised by how much better you feel about yourself once everything is off your shoulders and under control! Use these tips to get more done and save your time. You’ll feel a lot better about yourself when you aren’t stressing over all the things that need to taken care of!

Photo by Andrea Piacquadio